Staff Portal

How to Use the NLPAC Staff Portal

This guide will show you how to navigate and use the NLPAC Staff portal

Please read the entire guide, before using the staff portal

How to Log In

  • Open the portal link

    The staff portal can be accessed HERE

  • Select "Main"

    You will need ot select "Main" as your location. Do not select any other locations that may appear on this list, unless instructed otherwise.

  • Click "Launch"

    Launch the staff portal and enter your login details when prompted

  • Login Details

    You will have been sent an email with your username and instructions to reset your password.
    You are responsible for your own account. If you require assistance, please contact the office.

Add Staff Portal to Your Home Screen

We recommend adding the staff portal as a shortcut to your home screen. That way, it can be opened the same way as any other app on your device.

The example given uses Google Chrome on an Android Device. For iPhone / iOS users, please see the video below

  • Open the Portal

    Open the portal link
    Make sure you are on the home or login screen when creating your shortcut.

  • Open the Navigation Menu

    To open the navigation menu in Chrome, Click the "three dots" in the top right hand corner of the screen.

  • Select "Add to Home Screen"

    Select "Add to Home Screen" from the navigation menu

  • Click "Add"

    When prompted, click "Add" this will createa shortcut on your home screen. When you want to access the portal, simply click on the icon.
    You can even change the name!

Add Shortcut - iPhone / iPad / iOS / Safari

View Your Schedule

To view your schedule, click the three horizontal bars in the top right on the page, on the blue navigation bar. This will open the navigation menu.

From there, you can select My Schedule to view upcoming classes.

Tap on the ” > ” to  view useful info, including:

  • Class times
  • Room
  • Enrolments

How to Log Your Hours

To log your hours, go to My Time Card from the navigation menu.

You will need to log your hours each day you work to ensure you are paid correctly and on time 

  • Select the Day of the Week

    Make sure you have the correct day and date selected.

  • Enter Department

    You should select your department from the drop down list.
    If you work for more than one department, You should enter the hours worked for each separately. Additional time logs can be entered on the same day by pressing "+"
    A full list of department codes can be found below

  • Enter Hours

    You should enter the Total Hours worked that day for the department selected.

  • Click "Save"

    Make sure to click save once you are done entering your hours. You can also add notes, or delete any entries made by mistake.

Department Codes

Admin
Administrative Staff
DDE
DDE Tutoring Hours
HODa
Head of Dance
HODr
Head of Drama
HOM
Head of Music
HOSS
Head of Stage School
Helper
Helper Hours
Teaching
Teaching Hours
WS
Workshops (Full Day)
WSH
Workshops (Half Day)

Head of Department

If you are HOD staff, you will need to add

 1 hour using your department code

for every week worked

Example:
For this example I will use the Head of Drama rate

The last day of the week I worked was Saturday for 5 hours.

I add my Saturday teaching hours as usual, plus one additional hour using my HOD department code.

This will automatically update my weekly pay to include my HOD rate.

 

Workshops

If you are teaching a workshop

you will be paid a day rate

For workshops, you will be paid either a half or full day rate, depending on the length of the workshop.

This is calculated based on total teaching hours, minus breaks, ahead of time.

To log workshop hours, you only need to enter the number of full or half days taught, not individual hours for each day.

Example:

example 1:

On Monday, I am teaching a full day workshop that runs from 10:00 am – 3:30 pm

I log my Monday teaching hours as one hour using the WS department code.

example 2:

On Tuesday, I am teaching two half day workshops, one that runs from 10:30 am – 12:30 pm, and one that runs 1:00pm – 4:00pm

I log my Tuesday teaching hours as two hours using the WSH department code.

How to Mark Registers and Class Attendance

We require all teaching staff mark registers correctly at the start of every class.

Failure to do so may result in your payment being delayed

  • Go to Manage Classes

    You can find this by opening the Navigation Menu

  • Select Your Class

    Classes should automatically appear on their scheduled day of the week. You can also use the "class filters" at the top.

  • Click "Attendance"

    Clicking this button will take you directly to the class register

  • Mark Attendance

    Under each student's name, you will begiven the option to mark as "present" or "absent"
    All registers must be fully completed in order to submit them